Privacy Policy

Introduction

Let’s Talk for a While is a brand of Romaesthetik, a partnership firm established in India. This Privacy Policy explains how Romaesthetik collects, uses, stores and protects personal information received through letstalkforawhile.com and related consultation, resource and communication services.

Data controller

Romaesthetik
N-25, Third Floor
CR Park
New Delhi 110019
India

Email: hello@letstalkforawhile.com

Information we collect

Depending on how you interact with us, we may collect:

• Name
• Professional role
• Company name
• Company size or stage
• Business website
• Email address
• Preferred consultancy engagement
• Information entered into consultation or contact forms
• Communications sent to the business
• IP address and basic device or browser information
• Website usage, referral source and campaign information where analytics consent has been provided
• Cookie and consent preferences
• Information submitted through future assessments, calculators, downloads or resources
• Any information voluntarily provided during consultations or business discussions

Please do not submit confidential personal, financial, medical or legally privileged information through the public enquiry form.

Approximate country-level location may be inferred from network information to determine which starting prices are displayed. We do not request precise device location or store raw IP addresses for this purpose. If you submit a consultation request, the detected country, applicable pricing profile and displayed package pricing may be stored with that request so that we can understand the pricing context shown to you. This information is not sent to Google Analytics.

How we use information

Information may be used to:

• Review and respond to consultation requests
• Assess whether a potential engagement is appropriate
• Communicate about requested services
• Prepare proposals and manage prospective-client relationships
• Deliver consultancy services where an agreement is entered into
• Maintain enquiry and CRM records
• Improve the website, services and customer experience
• Measure website usage where consent has been provided
• Measure and optimise advertising where consent has been provided
• Prevent spam, abuse, fraud and security incidents
• Meet legal, accounting, regulatory and contractual obligations
• Establish, exercise or defend legal claims

Legal bases

Where applicable, processing may rely on one or more of:

• Consent
• Steps taken at your request before entering into a contract
• Performance of a contract
• Legitimate business interests, where those interests are not overridden by individual rights
• Compliance with legal obligations

The applicable legal basis depends on the visitor, the jurisdiction and the specific processing activity.

Form submissions

Submitting a consultation request authorises Romaesthetik to use the supplied details to review the enquiry and respond to it. Submitting the form does not automatically subscribe you to marketing emails.

Assessments and scorecards

When you complete an assessment on this website, such as the Marketing Scorecard, we collect:

• Business-context responses
• Your scorecard answers
• Any optional written response you provide
• Your name
• Your email address
• Company and role, where provided
• Your marketing-consent choice
• Source page and campaign (UTM) information
• Hashed technical data used for rate limiting and abuse prevention

This information is used to:

• Calculate and deliver the scorecard result you requested
• Send the transactional result email
• Prevent spam, duplicate submissions and misuse
• Understand which tools and pages generate enquiries
• Send marketing communications only where these have been separately and explicitly requested

To be clear about how assessment information is handled:

• Requesting your scorecard result does not automatically subscribe you to marketing communications
• Marketing consent is optional and unticked by default
• Raw IP addresses are not stored for the scorecard; only a one-way hash is used where required for rate limiting and abuse prevention
• Names, email addresses, written answers and individual scorecard answers are not sent to Google Analytics
• Scorecard information may be used internally to understand an enquiry and provide relevant recommendations
• Transactional delivery of assessment emails uses the existing service providers supporting this website
• You may request access to, correction of, or deletion of your assessment information by writing to hello@letstalkforawhile.com
• Assessment information is retained only for as long as reasonably necessary for the purposes described above, applicable legal obligations and legitimate business records

The scorecard produces a directional, structured indication based on the answers you provide. It is intended to support your own judgement and does not make decisions about you.

Resource downloads

Some resources on this website, such as the Marketing Audit Checklist, are delivered by email. When you request one, we collect and process:

• Your first name and email address
• Your company and role, where you choose to provide them
• Which resource you requested and the page you requested it from
• Campaign parameters present in the link you arrived through, where applicable
• A one-way hash of your IP address, used only for abuse prevention and rate limiting
• A secure, personal download link, stored only as a one-way hash, together with its expiry date and the number of times it has been used

This information is used to:

• Deliver the resource you requested
• Provide a secure download page limited to you
• Notify us internally that a resource has been requested
• Respond to you if you follow up about the resource

To be clear about how resource information is handled:

• Requesting a resource does not automatically subscribe you to marketing communications; any marketing opt-in is a separate, optional tick box
• Resource files are stored in private storage and are never publicly accessible; downloads use short-lived links generated only for a valid, unexpired request
• Download links expire after seven days and are limited to a fixed number of downloads. A fresh access link may be requested at any time.
• Names and email addresses are not sent to analytics providers; resource analytics record only the resource identifier and the type of interaction
• You may request access to, correction of, or deletion of your resource information by writing to hello@letstalkforawhile.com
• Resource information is retained only for as long as reasonably necessary for the purposes described above, applicable legal obligations and legitimate business records

Marketing communications

Promotional emails will be sent only where there is an appropriate lawful basis. Recipients may unsubscribe at any time.

Cookies and tracking

We use three categories of technologies:

• Essential technologies
• Analytics technologies
• Advertising and social-media technologies

Non-essential analytics and advertising technologies are activated only according to your consent choices where required. Details are available in our Cookie Policy.

Processors and service providers

Information may be processed using trusted service providers needed to operate the business, including:

• Website hosting and cloud infrastructure
• Database and form-processing services
• Transactional email providers
• Analytics providers
• Advertising and social-media platforms where consent has been provided
• CRM, scheduling, document, accounting and communication providers
• Professional advisers where necessary

International transfers

Service providers and clients may be located in different countries and your information may therefore be processed outside your country of residence. Reasonable contractual, organisational and technical safeguards are used where required.

Data retention

• Unqualified or inactive consultation enquiries: normally retained for up to 24 months from the last meaningful interaction
• Active prospective-client records: retained while discussions remain active and for a reasonable follow-up period
• Client and contractual records: retained for the engagement and afterwards as required for legal, tax, accounting and dispute-management purposes
• Consent records: retained as needed to demonstrate preferences and compliance
• Security logs: retained for a reasonable operational period
• Information may be retained longer where required by law or necessary to establish, exercise or defend legal claims

Your rights

Subject to applicable law, you may request:

• Access
• Correction
• Deletion
• Restriction
• Objection
• Withdrawal of consent
• Data portability where applicable
• Information about processing
• Review of a privacy concern

Requests should be sent to hello@letstalkforawhile.com. Identity verification may be requested before fulfilling a rights request.

Security

Reasonable administrative, technical and organisational safeguards are used to protect personal information. However, no internet transmission or storage system can be guaranteed completely secure.

Children

The website and consultancy services are intended for business users and are not directed at children. Anyone under 18 should not submit personal information without appropriate parental or guardian involvement.

Third-party links

External websites, including LinkedIn, operate under their own privacy terms. We are not responsible for their content or practices.

Complaints

Please contact hello@letstalkforawhile.com first so we can address your concern. You may also contact the relevant data-protection authority where applicable.

Policy updates

This policy may be revised from time to time. The current version and last-updated date will always appear on this page.